Increase number of rows returned from Get Items SharePoint Action under Power Automate

By default, SharePoint Get Items action only returns 100 items which matches your Filter Query. You must always try to use ODATA filter query to reduce the number of rows that are being returned to you. This will make your cloud Flows much for efficient.

If you have a large SharePoint List and your use-case requires, getting more than 100 items, then you will need to make a small setting change to the Get Items action  in your Flow. You will have to do this change each time you add a Get Items action requiring more than 100 items.

1 - If your requirement is upto 5000 records

In this scenario, you can change the Top count property to 5000.

2 - If your requirement is upto 100,000 records

Under this scenario, click the 3-dots ellipses next to the Get Items action and turn on the pagination settings with Threshold equal to or less than 100,000 depending on your use-case.



Note that your license type may restrict the maximum number your can use in the Threshold settings. All license types allow minimum setting of 5000 for threshold. You can read more about limits for cloud Flows.

Location: England, UK

Comments

Post a Comment

Popular posts from this blog

Generate QR code within Power Automate

Image
In this post we will learn how to dynamically generate QR code using Power Automate and then send that as a PDF attachment to an email address. For this post we will use Google Charts API, however note that since this is an external API so you need to check with your organizational data loss prevention policies, data security policies before making any API calls. Additionally, since this is a third-party API, this may be discontinued in the future and hence you may want to plan for this. The URL to generate a QR code looks as below: https://chart.googleapis.com/chart?cht=qr&chs= 300x300 &chl= powerplatformguide.blogspot.com Here we dynamically specify the dimensions of the QR code and its content based on our requirement. To build such a Flow, we will follow the following steps: 1 - Create an Instant Flow with three user input parameters as below: 2 - Add an action using OneDrive connector to upload a file from URL with parameters as seen below. We need to make sure that the de
Read more

Restrict Attachment control in PowerApps to accept Excel files only

Image
In one of the previous posts, we learnt how we can create a notification from Power Automate when a certain file-type is uploaded to a SharePoint Document Library. In this post, we will learn how we can restrict Power Apps attachment control to accept only a certain file-type. We will use Excel file (.xlsx) as the accepted file-type, however this can be similarly customized to any file-type(s). In the Attachment control, go the property  OnAddFile  and enter the following code: UpdateContext(     {         validFileType: EndsWith(             Lower(Last( AttachmentControl .Attachments).Name),             "xlsx"         )     } ) Now, the context variable that we have created, i.e.  validFileType  can be used to provide error message to the user, such as disabling the submit button or if using in-built Form, then putting in the errorMessage datacard. Updating error message datacard: Coalesce(     Parent.Error,     If(         !IsBlank(DataCardValue4.Attachments) && !va
Read more

Get start and last date of month using Power Apps

Image
In a previous post, we looked at how to get first date and last date of a month using expressions in Power Automate.  In this post, we are going to look at how we can get the same information in Power Apps. Here, we have used Today() to get the dates based on current date, however it can be made even more dynamic by using DatePicker and replacing Today() with DatePicker1.SelectedDate All dates calculated in this post are in the US format: MM-DD-YYYY First Day of Month DateValue(Month(Today()) & "/" & "1" & "/" & Year(Today())) First Day of Next Month In this step, we add 1 month to the first day of the current month DateAdd(     DateValue (Month(Today()) & "/" & "1" & "/" & Year(Today())),     1,     Months ) Last Day of Month In this step, we subtract 1 day from the first day of the next month DateAdd(     DateAdd(         DateValue (Month(Today()) & "/" & "1" &a
Read more